This defines the responsibilities and obligations of the Permit Holder of the SBS Mark.
It contains the requirements for supervision, inspection, testing and record keeping
during the process of manufacture in order to ensure compliance of the finished product
with the provisions of the relevant standard.
During the period of the permit, the Permit Holder shall not vary any of the conditions
under which the Permit was issued, unless he shall have given to SBS notice, in writing,
of his intention to change or discontinue any of them and shall have received notice of
approval by SBS of such alternation.
The permit holder shall nominate a person who will be responsible for the quality of
the finished product. This person shall have responsible to him an appropriate number
of qualified staff.
Internal factory procedures shall be instated to ensure adequate quality control. This
could be in the form of flow charts with control points properly identified if this is
practicable.
The Permit Holder shall where practicable, identify an area for use exclusively for
those products that have been accepted as satisfactory by the factory's inspection
staff. Finished products that do not comply with the standard shall be properly
isolated.
Where the raw materials, components and any process inherent in the finished product
but not carried out by the Permit Holder have been subjected to tests by the supplier,
all deliveries shall be accompanied by suppliers' certificates, or other evidence of
compliance with the appropriate specification. Otherwise, the Permit Holder shall
himself operate an approved system of inspection and/or testing in respect of all
delivery of raw materials, to ensure such compliance.
The Permit Holder's system of records shall be properly maintained for traceability.
Materials or components that fail to comply with relevant specification shall not at
any time be used in the manufacture of products covered by the Permit.
All instruments, apparatus and gauges used in testing by the Permit Holder which have a bearing
on the quality of the finished product shall be calibrated in accordance with the
manufacturers' instructions. In the absence of such instructions, or any form of
standard reference publication, calibration shall be carried out at a frequency deemed
suitable by SBS.
The Permit Holder shall undertake at his own expense, the routine testing of raw
materials and finished products. The testing may be carried out using the Permit
Holder's own testing facilities that have been approved by SBS for this purpose,
or request for routine tests to be done by SBS.
Failure of a sample or samples to meet the routine test requirements stated in the
standard will result in the batch represented by the sample or samples being re-tested.
The batch represented by this sample or samples shall be segregated from the main
production until the results of re-test are known.
No sample that has failed in any test shall be marked, or, if already marked, released
for sale.
When re-test results indicate that the batch is in compliance with the Standard,
the product may then be release for sale.
When re-test procedure has been instituted and the batch is then deemed by reason of
further failures not to comply with the Standard:
- If the batch consists of individual items, no such items may be marked, or, if already marked, released for sale;
- If the batch forms a homogeneous whole, it shall not, under any circumstances, be marked, or, if already marked, released for sale.
Records of all calibrations, tests and inspections carried out, with particular
reference, to any failures and action taken thereon, and supplier's certificates
where available, shall be held for a minimum of two years. They shall be in such a
form as to enable the representative of SBS to verify that the approved procedures
have been continuously maintained.
